Primary Purpose

The Employment Specialist II is accountable for the maintenance and integrity of Applicant information. The position duties include the processing and maintenance of employment applications and files.

Education and Qualification Requirements

• High School Diploma or Equivalency
• Associate Degree or 2 years office experience preferred
• Valid Florida Driver’s License
• Proficient in Microsoft Products (Word, Excel, PowerPoint, Outlook, etc.)

Duties

• Perform administrative/clerical functions (i.e. data entry, scheduling appointments, etc.)
• Maintain and update all applicant database system(s)
• Maintain integrity of applicant process
• Ensure agency mission/vision/values are maintained
• Receive and respond to correspondence
• Act as liaison with other agencies
• Create, process, and maintain applicant files
• Generate and update applicant lists
• Maintain confidential files
• Process new hire orientation
• Complete tasks as assigned
• Other duties as assigned

Job Controls and Complexities

• Report directly to supervisor
• Demonstrate a positive working relationship with personnel in the Agency
• Report directly to supervisor
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
• Maintain confidentiality/security of files and information obtained in the course of employment
• Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
• Provide assistance to citizens, visitors, employees and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflicts
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
• Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.

Contacts

• SJSO Employees
• Government Entities
• General Public

Grade Classification

• Entry to intermediate level work
• Performs independently under general supervision
• Work requires application of general knowledge of business practices in various situations
• Deals with problems or situations that remain stable

Physical Environment

• Work is primarily in an office environment
• Work under high stress situations
• Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends
• Sit for long periods    
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Speak understandably                        
• Manual dexterity
• Ambulate independently                                           
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
• Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs.

Important Information

Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.

The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential.  All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public.  This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

EFFECTIVE:           09/24/2025

History:                       Updated