| Title: | P/T Travel Specialist 08/11/2025 |
|---|---|
| ID: | 6995 |
| Division/Section: | General Services |
| Pay Grade: | Civilian |
| Status: | Part- Time |
| Starting Salary: | $21.39 per hour |
| FLSA Class: | Non-Exempt |
| Blood/Viral Pathogen Risk: | Unforeseeable risk |
| Retirement Class: | Regular Risk |
Primary Purpose
The Travel Specialist is responsible for clerical/office duties related to travel, such as data entry, scanning, filing, processing of training requests which includes calculating per diem, registration, requisition of related funding, and reserving accommodations for outside agency training. The Travel Specialist also serves as the liaison with the St Johns River State College (SJRSC) and First Coast Technical College (FCTC) as well as other schools, government agencies, and companies for training.
Education and Qualification Requirements
- High School Diploma or Equivalency
- Valid Florida Driver’s License
- Basic knowledge of Microsoft Word, Excel, and Outlook
- Basic knowledge of Adobe
- Basic knowledge of general office equipment
Duties
- Prepare/maintain/process training requests by reviewing requisitions, approving, and separating out into separate purchase orders for hotel, registration, per diem, flight, and/or rental car
- Register employees for outside agency training
- Coordinate and schedule travel and accommodations for outside training
- Complete and process requests for in-house training
- Calculate per diem amounts and send travel voucher to accounts payable for processing
- Create/maintain/process lists for specified classes in Munis for employee free training and course lists
- Handle travel cancellations, requesting refunds for flight, hotel, and registration, as well as closing the purchase order
- Frequently swapping employees who cannot attend with other employees
- Confirm training location hotel, air travel, and car rental and relay information to the employee
- Send travel p-card receipts and payment confirmations to accounts payable
- Maintain agency data on the outside travel website for booking flights and hotels
- Manage hotel or flight credits and applying them to other travel when able
- Monitor open travel purchase orders to determine if they should be closed
- Serve as the subject matter expert for travel
Job Controls and Complexities
- Report directly to supervisor
- Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
- Maintain confidentiality/security of files and information obtained in the course of employment
- Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
- Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
- Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)
Contacts
- General Public
- Employees
- Other Law Enforcement Entities
- Hotels, Schools, and Travel Agencies
Grade Classification
- Entry to intermediate level work
- Performs independently under general supervision
- Work requires application of general knowledge of business practices in various situations
- Deals with problems or situations that remain stable
- Does not require independent decision making
Physical Environment
- Work is primarily in an office environment
- Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends
- Sit for long periods
- See at normal range or with accommodations
- Hear at normal level or with accommodations
- Speak understandably
- Manual dexterity
- Ambulate independently
- Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
- Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 20 lbs.
Important Information
Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.
The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.
See SJSO Policy for additional information on agency expectations and Senior Status requirements
EFFECTIVE: 06/19/2025
History: New Job Description format
