Primary Purpose
The Professional Standards Specialist I is an entry-level position which supports the agency’s accreditation and policy functions under the direction and guidance of the Professional Standards Supervisor. The position assists with maintaining accreditation readiness for the assigned accredited discipline through policy review, proof gathering, and support of the agency’s document control system. This role develops foundational knowledge and skills in professional standards and accreditation through structured training, coursework, and on-the-job experience while ensuring accurate documentation, efficient workflow, and consistent support for accreditation efforts across the organization.

Education and Qualification Requirements

• Minimum: High School Diploma or Equivalency
• Valid Florida Driver’s License
• Basic knowledge of Microsoft Office products
• Basic knowledge of general office equipment
• Basic knowledge of Power Document Management System (PDMS) preferred
• Basic knowledge of Adobe Acrobat Pro
• PowerDMS class certificates obtained within one (1) year of appointment:
  • PowerDMS University
    • Document Management Class
    • Accreditation Management Track

Duties

• Set up, maintain and scan accreditation files for primary and secondary proof of compliance
• Assist with review of agency manuals and standard operating procedures for accreditation compliance
• Review, update, and maintain written directives as required/directed
• Attend and participate in meetings, training sessions, seminars, and conferences as directed/required
• Disseminate accreditation-related information to agency employees
• Assist mock and onsite assessors with their duties while conducting the agency’s assessment/reaccreditation
• Monitor, review and maintain agency report files
• Assist with the preparation, review, and submission of accreditation-related reports and summaries
• Assist with the annual audit of agency reports
• Assist in preparing policy manual updates and policies
• Receive, route, initiate, and disseminate telephone calls/messages and emails
• Maintain confidential files

Job Controls and Complexities

• Report directly to supervisor
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
• Maintain confidentiality/security of files and information obtained in the course of employment
• Process/compile/disseminate records/public record information as directed by approving authority in accordance with lawful requirements
• Provide assistance to citizens, visitors, employees and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflicts
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to staff and co-workers
• Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)

Contacts

• SJSO Employees
• Other Government Entities
• General Public

Grade Classification

• Entry level work performing routine tasks
• Requires direct supervision
• Work requires minimal skill and knowledge of business vocabulary and arithmetic
• Does not require independent decision making

Physical Environment

• Work is primarily in an office environment
• Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends
• Contact with public and SJSO personnel
• Sit for long periods    
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Speak understandably                        
• Manual dexterity
• Move about independently                                        
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
• Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 20 lbs.

Important Information
Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.
The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential.  All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public.  This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

See SJSO Policy for additional information on agency expectations and Senior Status requirements

EFFECTIVE:                       08/13/2026

History:                       New Job Description format