Primary Purpose

The Logistics Specialist is primarily responsible for sorting/distributing ingoing and outgoing mail, documents, and/or packages for the entire Agency.  Responsibilities consist of visits to the central and field offices, as well as any governmental office, local vendors, and/or shipping carriers (United Parcel Service, United States Postal Service, or FedEx). Collateral duties also include replenishing stock of inventory items within the Vending Machines/Lockers at various field offices located throughout the county, as well as assisting in the Central Supply warehouse. Warehouse tasks include, but are not limited to, ensuring the warehouse shelves are stocked, assisting with receiving on deliveries, and functioning as backup to the Shipping and Receiving Specialist as needed.   

Education and Qualification Requirements

• Minimum: High School Diploma or Equivalency
• Type 25 WPM accurately
• Valid Florida Driver's License
• Basic knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
• Basic knowledge of general office equipment

Duties

• Coordinate and work closely with the Shipping and Receiving Specialist as necessary
• Load, transport, unload, and deliver parcels, packages, and other deliverables daily in a safe and timely manner
• Sort through and prepare all received agency mail to be delivered accordingly
• Obtain signatures for registered, certified, and insured mail
• Follow routes and exhibit time management skills to complete daily rounds
• Maintain and manage the Mail Courier email and agency issued cell phone
• Accountability for documents/packages obtained during daily rounds
• Assist with the shipment and receipt of all products, materials, and supplies as needed
• Collaborate and communicate with SJSO employees and others involved in the shipment and receipt of products
• Ensure the Courier Vehicle is maintained by utilizing and communicating with Fleet
• Obtain the Restock Report for the Agency’s Vending Machines through the vending machine software and ensure product availability within the vending machines/lockers by refilling the equipment bi-weekly/as needed
• Assist with promptly processing deliveries by sorting, stocking, and distributing receivables as needed
• Assist with tracking, tracing, and updating the status of incoming and outgoing shipments
• Ability to lift items as necessary, operate pallet jacks for large goods, and utilize other equipment (ladder, etc.) to access high points in the warehouse
• Assist with the quarterly new hire fittings and supplying try-on stock items when requested
• Manage a variety of competing tasks and priorities while meeting deadlines
• Function as the backup to the Shipping and Receiving Specialist
• Ability to operate a computer and relevant software
• Assist with yearly Central Supply Inventory
• Other duties as assigned

Job Controls and Complexities

• Report directly to Manager

• Familiarity with the local, geographical area to understand traffic patterns

• Adhere to all Florida Traffic laws/agency policy/rules/ regulations/SOP/procedures
• Compliance with all relevant safety practices and regulations
• Maintain confidentiality/security of files and information obtained in the course of employment
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
• Take initiative, overcome obstacles, and maintain momentum on assignments
• Comprehend and follow verbal and written instructions in technical and non-technical language
• Professional and courteous interactions with colleagues, other public agencies, developers, contractors, consultants, and the general public
• Uphold poise while dealing with individuals in difficult situations while exhibiting tactfulness and diplomacy
• Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
• Apply logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resources
• Exhibit excellent teamwork skills
• Possess good interpersonal and communication skills
• Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)

Contacts

• Employees
• Other government employees
• General Public
• Vendors and Suppliers

Grade and Classification

• Entry to intermediate level work
• Perform independently under general supervision
• Application of general knowledge of business practices in various situations
• Deals with problems or situations that remain stable

Physical Environment

• Work is primarily in Central Supply warehouse, or any facility owned or operated by SJSO, under normal amount of stress
• Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, weekends, and holidays
• Ability to lift items as necessary, operate pallet jacks for large goods, and utilize other equipment (ladder, etc.) to access high points in the warehouse
• Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another
• Stand for long periods
• Sit for long periods      
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Speak understandably                          
• Manual dexterity
• Ambulate independently                                              
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 50 lbs or more  
• Reach above head/extend hand(s) and arm(s)/kneel/walk/climb/crouch/stoop

Important Information

Regular attendance is critical to the success of this position and is required of all Agency personnel.

The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page, are considered essential.  All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public.  This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

See SJSO Policy for additional information on agency expectations.