Primary Purpose
The Asset Specialist position is comprised of tasks to include, but not to be limited to, tracking of agency capital assets, monitoring sales of agency assets, overseeing the Vending Machines, and validating the accuracy of the records. Additionally, this position will be responsible for all aspects of the following agency programs: Ballistic Vests and Automated External Defibrillators (AEDs). 

Education and Qualification Requirements

• Minimum: High School Diploma or Equivalency
• Valid Florida Driver's License
• Basic knowledge of Microsoft Word, Excel, Outlook and PowerPoint
• Basic knowledge of general office equipment

Duties

• Manage receiving, issuing, and tracking of agency capital assets
• Complete an audit of Pick Tickets and Manual Receipts within the agency software system monthly
• Handle all aspects of selling retired assets via the approved auction website, GovDeals
• Manage ordering, receiving, issuing, and tracking of the agency’s Automated External Defibrillator (AED) program
• Track and maintain asset inventory records, including monitoring expiration dates and coordinating timely replacement, disposal, or redistribution of assets.
• Coordinate the scheduling of bulletproof vest fittings
• Manage ordering, receiving, issuing, and tracking of the agency’s Ballistic Vest program
• Manage the agency’s Vending Machine program by reviewing transaction reports and reorder reports to ensure product availability
• Quarterly review all products/usage of the Vending Machines
• Correct inefficiencies related to the use of the Vending Machine software
• Ability to prepare detailed, complete, and timely documentation
• Manage a variety of competing tasks and priorities while meeting deadlines
• Responsible for creating/completing all property forms related to agency inventory
• Assist with annual agency inventory
• Assist with yearly Central Supply Inventory
• Compile data/ run reports at the request of management
• Respond to asset/inventory/GovDeals related questions
• Fill in as needed in other areas of Central Supply, such as shipping/receiving and front office
• Other duties as assigned

Grade Classification

• Intermediate level to advanced level work
• Technical assistant work
• Requires practical knowledge of guidelines relating to a particular program area
• Does require independent decision making

Job Controls and Complexities

• Report directly to Supervisor
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
• Maintain confidentiality/security of files and information obtained in the course of employment
• Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
• Exhibit excellent teamwork skills
• Take initiative, overcome obstacles, and maintain momentum on assignments
• Work independently as necessary with general guidance from supervisor to make decisions while exercising good judgment
• Comprehend and follow verbal and written instructions in technical and non-technical language
• Anticipate questions, issues, and concerns to act as an effective troubleshooter
• Apply logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resources
• Uphold poise while dealing with individuals in difficult situations while exhibiting tactfulness and diplomacy
• Interact in a professional and courteous manner at all times
• Possess good interpersonal and communication skills
• Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)

Contacts

• Employees
• Other government employees
• General Public
• Vendors and Suppliers

Physical Environment

• Work is primarily in an office environment under normal amount of stress
• Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, weekends, and holidays
• Stand for long periods
• Sit for long periods      
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Speak understandably                          
• Manual dexterity
• Ambulate independently                                              
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs or more  
• Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 20 lbs or more

Important Information
Regular attendance is critical to the success of this position and is required of all Agency personnel.
The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page, are considered essential.  All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public.  This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.
 

EFFECTIVE:             6/10/2026
History:                        Updated position grade