The Shipping and Receiving Specialist is primarily responsible for preparing outgoing shipments with necessary documents and receiving incoming shipments for the agency. This position is also responsible for organizing inventory for easy retrieval, ensuring the warehouse shelves are stocked, coordinating with carriers for delivery, verifying the contents of incoming and outgoing shipments, comparing packing slips to purchase orders, and inspecting shipments for damages.
 

•Minimum: High School Diploma or Equivalency

•Type 25 WPM accurately

•Valid Florida Driver's License

•Basic knowledge of Microsoft Word, Excel, Outlook and PowerPoint

•Basic knowledge of general office equipment
 

•Manage the shipment and receipt of all products, materials, and supplies

•Maintain warehouse safety through organization and cleanliness on a regular basis

•Follow safe work practices and procedures to ensure compliance with OSHA regulations

•Handle all logistics involving the delivery, placement, and storage of receivables to ensure there is sufficient storage space for incoming items

•Work directly with the Procurement Specialist(s) to resolve any issues with receivables and returns

•Maintain and ensure adherence to SJSO’s policy on Safety Data Sheets

•Collaborate and communicate with SJSO employees and others involved in the shipment and receipt of products

•Identify when orders need to be placed for inventory/warehouse stock

•Track, trace, and update the status of incoming and outgoing shipments as needed

•Coordinate and prepare daily parcels for delivery by the agency’s Courier

•Promptly process all deliveries by sorting, stocking, and distributing receivables

•Verify that all manual receipts/item ratios are correct

•Ensure purchased products and materials received meet the ordered specifications

•Ability to lift items as necessary, operate pallet jacks for large goods, and utilize other equipment (ladder, etc.) to access high points in the warehouse

•Maintain accurate inventory stock through quarterly counts and use of the Quatred scanners as applicable to aid in the process

•Responsible for all aspects of the Quatred scanners

•Ability to operate a computer and relevant software to fulfill orders from inventory stock and to complete receiving

•Assist with the quarterly new hire fittings and supplying try-on stock items when requested

•Entry of Pick Tickets through utilization of the Quatred scanners for new hires

•Prepare the uniforms and equipment for new hire issuance

•Prepare and coordinate all aspects of yearly Central Supply Inventory

•Function as the backup to the Logistics Specialist

•Manage a variety of competing tasks and priorities while meeting deadlines

•Compile data/ run reports at the request of management

•Other duties as assigned

Job Controls and Complexities
•Report directly to Manager
•Familiarity with the local, geographical area to understand traffic patterns
•Adhere to all Florida Traffic laws/agency policy/rules/ regulations/SOP/procedures
•Compliance with all relevant safety practices and regulations
•Maintain confidentiality/security of files and information obtained in the course of employment
•Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
•Take initiative, overcome obstacles, and maintain momentum on assignments
•Comprehend and follow verbal and written instructions in technical and non-technical language
•Professional and courteous interactions with colleagues, other public agencies, developers, contractors, consultants, and the general public
•Uphold poise while dealing with individuals in difficult situations while exhibiting tactfulness and diplomacy
•Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
•Anticipate questions, issues, and concerns to act as an effective troubleshooter
•Apply logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resources
•Exhibit excellent teamwork skills
•Possess good interpersonal and communication skills
•Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)

Contacts
•Employees
•Other government employees
•General Public
•Vendors and Suppliers

Grade and Classification
•Intermediate level to advanced level work
•Technical assistant work
•Requires practical knowledge of guidelines relating to a particular program area
Does require independent decision making

Physical Environment
•Work is primarily in a warehouse under normal amount of stress
•Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, weekends, and holidays
•Stand for long periods
•Sit for long periods
•See at normal range or with accommodations
•Hear at normal level or with accommodations
•Speak understandably
•Manual dexterity
•Ambulate independently
•Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs or more
•Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 20 lbs or more

Important Information
Regular attendance is critical to the success of this position and is required of all Agency personnel.
The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page, are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

See SJSO Policy for additional information on agency expectations and Senior Status requirements

EFFECTIVE: 11/05/2025
History: New Job Description format