Primary Purpose

The Criminal Process Specialist is responsible for clerical duties related to processing inmates’ notification of arrest to the appropriate agencies, processing bond and court documents, and other related duties. This position must be able to handle confidential matters without compromising confidentiality.

Education and Qualification Requirements

• Minimum: High School Diploma or Equivalency and 3-5 years’ related work experience
• Valid Florida Driver’s License
• Basic knowledge of general office equipment
• Knowledge of Microsoft Word, Excel, Outlook, and SmartCop Programs

Duties

• Complete court updates to include Nolle- Pros, dismissals, transfers and sentences
• Ensure the accuracy and validity of court actions
• Reconcile transportation and court lists
• Serve as point of contact for all correspondence from court and State Attorney’s Office
• Monitor all cases for SIGHT program
• Review all cases during sentences, update for compliance with F.S. 943.01 & 775.3, F.S. 943.325, and F.S. 940.061
• Calculate jail time for each felony docket
• Process all special jail audit requests from courts, Department of Corrections inmates and attorney’s
• Serve at the point of contact for Drug Court
• Place and monitor HOLD on all Probation Programs
• Prepare and deliver Restoration of Rights Packets for sentenced defendants
• Ensure all updates and releases are delivered promptly for verification (2nd Signature) and release
• Monitor court notifications related to inmates serving time on weekends
• Prepare bond transmittal daily and transport to courthouse with cash and checks
• Audit receipt books
• Follow up on fugitive from justice paperwork
• Review all arrest documents and paperwork related to First Appearance and weekend arrests
• Attend First Appearance to assist with judiciary proceedings
• Complete all updates after First Appearance
• Monitor in state holds
• Facilitate all proceedings related to Immigration and Customs
• Follow up on Governors Warrants
• Point of Contact for Parole Commission and Department of Corrections
• Process mail which includes out of county arrests packets
• Handle all Quality Control changes
• Complete Bi Annual Audits
• Weekly Review of HOLDS on active and checked out to another agency inmates
• Follow up on Juvenile Arrest Notifications
• Review received Teletypes
• Acknowledge Court House emails
• Maintain copies of all arrest and bonds transmittals
• Other duties assigned

Job Controls and Complexities

• Report directly to supervisor
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
• Maintain confidentiality/security of paper and electronic files
• Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
• Provide assistance to employees and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflicts
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
• Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)

Contacts

• SJSO Employees
• Government Entities
• Service Providers
• General Public
• Private Entities
• Inmates
• Judges and/or attorneys

Grade Classification

• Entry to intermediate level work
• Performs independently under general supervision
• Work requires application of general knowledge of business practices in various situations
• Deals with problems or situations that remain stable
• Does not require independent decision making

Physical Environment

• Work is primarily in an office environment
• Work under high stress situations
• Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends
• Sit for long periods
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Speak understandably
• Manual dexterity
• Ambulate independently
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
• Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs.

Important Information

Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.

The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential.  All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public.  This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

EFFECTIVE:           04/26/2021

History:                       New Job Description